Who needs to know about the assessment decision?
Your client will advise which key stakeholders are to be notified of the assessment decision. This may include:
- a training manager
- a human resource representative
- a team leader
- administration personnel.
These people may need updated assessment information for a number of reasons, such as:
- A training manager may need this information to update employee training files and records.
- A human resource representative may need the information to update personnel files including individual development plans or career planning documentation.
- A team leader may need information for reporting purposes which comply with training budgets.
- Administration personnel may need this information to lodge government claim paperwork or to pay for the services provided by an external assessor.
When releasing information relating to your candidate, ensure the recipient has the authority to receive it; this ensures privacy policies are being followed.
If you work for an external RTO, the assessment decision will also need to be recorded at your own workplace. The people you may need to notify can include:
- your training manager
- an administration officer
- another trainer or assessor.
These people may require this information for the following reasons:
- Your training manager may have reporting requirements for assessments, such as keeping clients up to date regarding their employees’ progress. It is also possible that assessment targets are in place for your team to achieve. These may be based on number of assessments and outcomes conducted within a specific time frame.
- Your administration officer will require information to update your student record information systems and to lodge government incentive claims, where applicable.
- Other staff may need to co-ordinate their training or assessing with your candidate and will need to know their progress.
Your organisation will have policies and processes in place regarding the recording and informing of assessment decisions. These policies will be in place to adhere to the AQTF standards and requirements, as strict guidelines apply to the storage and recording of assessment information. Discuss your organisational requirements with your manager.